The Printer Guide is aimed to help you make a smart purchasing decision the next time you plan to buy a printer. We do all the research and put it in one easy location, so you don’t have to. Enjoy!

While manpower is an important ingredient in office productivity, the tools and equipment are also very important. The printer is one of the most common devices used in the office workplace, so it’s important to choose the best one you can. Here are some tips that you need to keep in mind when buying an all in one office printer.

Wifi Printer

Tip #1: An office all in one printer should have a fax function.

The fax function is not always present in all in one printers, so if your office is going to need fax functionality, be sure the printer you choose has it.

Tip #2: An office all in one printer should have an automatic document feeder.

An automatic document feeder is essential for you to be able to scan and copy legal size documents. Flatbeds can only print up to letter size and A4 size documents, specifically 8.5’’ x 11.7’’ in dimensions. Offices usually utilize papers up to letter sizes or 8.5’’ x 14’’, so if you are going to use an all in one printer in your office, make sure that it has an automatic document feeder.

Tip #3: An office all in one printer should have networking capabilities.

Since the office printer is utilized by more than one individual, it needs networking functionality. When you get a printer that is not networkable, this causes slowdowns and inefficiencies. Also, it is a lot cheaper for you to use a shareable printer so you don’t have to buy separate printers for different people. Printers with networking capabilities either have wired or wireless network functions. Wired networks utilize Ethernet or LAN cables while wireless networks require the presence of Wi-Fi or a wireless internet connection.

Tip #4: An office all in one printer should have good speed in all of its functions.

Printing, scanning, copying, and faxing are common activities, so speed is an important factor to consider. Imagine how it would be if the printer were very slow. All the workers would have to suspend working and wait for their turn in the printer instead of being able to use their time more productively. Therefore, you need to choose a printer that has a good speed, preferably around 30 pages per minute for both printing and copying, and faxing to speed of 3 seconds per page.

Tip #5: The brand of an office all in one printer should be reliable.

The brand is very important to consider because if the brand of your machine is not reliable, you will not be able to get quality and available customer assistance when you need it. Most world-renowned printer brands such as HP, Brother, Epson, Lexmark, and Canon have very good office all in one printer models which will match not only your needs but also your budget.

Conclusion

In choosing the best all in one office printer, you need to be keen in identifying the features and functions you really need. If you follow these tips, you will surely be able to get a device that’s well worth your money.